Job Title: Clerical Aide/Receptionist Wage/Hour Status: Nonexempt
Reports to: Administrator Assigned Pay Grade: 2
Dept./School: Assigned Campus or department Date Revised:
Primary Purpose:
Under direct supervision provide reception and clerical assistance for the efficient operation of the campus or department office.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient keyboarding skills
Effective organization, communication, and interpersonal skills
Ability to follow written instructions
Ability to operate multi-line phone system
Basic math skills
Bilingual, preferred
Experience:
One year clerical experience in office setting
Major Responsibilities and Duties:
Reception and Phones
- Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
- Greet and direct campus visitors.
- Assist parents in checking students in and out of school.
- Receive, sort, and distribute mail, messages, documents, and other deliveries.
- Assist with the receipt and distribution of student materials, including homework requests.
- Maintain visitor log and issue visitor passes.
Other
- Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
- Maintain computerized files using personal computer, including reports, employee roster, and mailing lists.
- Provide clerical assistance as needed.
- Perform other duties as assigned by the administrator.
- Maintain confidentiality.
Supervisory Responsibilities:
None.
Equipment Used:
Multi-line phone system and personal computer.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Continuous sitting.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
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