Job Title: Attendance Specialist Exemption Status/Test: Nonexempt
Reports to: PEIMS Coordinator Date Revised: 7/9/2019
Dept./School: Business/Central Office
Primary Purpose:
Under moderate supervision collecting, reviewing, monitoring, and validating daily attendance, PEIMS validation and student records. Update, maintain and file Civil Rights Data Collection records. Data entry including accounting, budget, demographics, and Public Education Information Management System (PEIMS) data into computer databases.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Student Attendance Accounting.
Ability to maintain accurate and auditable records.
Ability to use software to develop spreadsheets, perform data analysis, and do word processing.
Proficient in keyboarding, 10-key numerical data entry, and file maintenance.
Effective organizational, communication, and interpersonal skills.
Ability to speak, read, and understand English.
Ability to understand detailed written or oral instructions.
Ability to meet established deadlines.
Experience:
2 years of experience with PEIMS and/or attendance tracking and TREx; experience using coding systems
Major Responsibilities and Duties:
Records and Reports
- Key alphabetic, numeric, or symbolic data from source document and verify results according to procedures provided.
- Identify deficiencies in source documents and return them to originator for correction.
- Compile, maintain, and file all reports, records, and other documents as required including attendance reports, class or personnel rosters, end-of-semester reports, and accounting reports.
Training and Technical Support
- Provide training and support to campuses and to business and personnel office staff responsible for processing PEIMS and attendance data.
- Receive PEIMS-related information from ESC and TEA, attend all regional PEIMS workshops, and disseminate information to other staff in a timely manner, including updates to PEIMS Data Standards.
Other
- Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
- Maintain confidentiality.
- Follow district safety protocols and emergency procedures.
- Other duties as assigned.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment, including computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours
Mental Demands: Maintain emotional control under stress; work with frequent interruptions |