Job Title:         Employee Benefits Specialist                               Exemption Status/Test: Nonexempt

Reports to:      Asst. Supt. of Human Resources                         Pay Grade: 6

Dept./School:  Human Resources                                             Date Revised: 01/24

Primary Purpose:

Coordinate the employee benefits program for the district. Maintain records and provide assistance to employees to ensure effective use of benefits.

 

Qualifications:

Education/Certification:

High school diploma or GED                                                                                            

 

Special Knowledge/Skills:

Knowledge of administration of employee benefits programs

Ability to interpret and disseminate insurance and benefits information to individuals and groups

Effective communication and interpersonal skills

Proficiency in keyboarding and file maintenance

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

 

Experience:

Three years experience in benefits administration, insurance administration, or other related field

 

Major Responsibilities and Duties:

Benefits Administration

1. Administer workers compensation and student insurance for the district.
2. Administer employee benefit programs such as group health insurance, dental, life, medical reimbursement, Section 125, 403B and 457 accounts.
3. Handle employee benefit inquiries and complaints to ensure quick, equitable, and courteous resolution. Act as liaison between employees and insurance carrier’s claims office.
4. Process all employee benefit enrollment and change forms within required time limits to meet payroll deadlines.
5. Maintain employee benefits records and files.
6. Resolve administrative problems with insurance carrier representatives.
7. Conduct benefits orientation meetings and enrollment of new employees in benefit plans.
8. Coordinate annual open enrollment process, including making group presentations and preparing, distributing, and receiving materials and forms.

Records, Reports, and Correspondence

9. Prepare and verify the calculation of monthly premium statements for all group insurance policies. Balance and submit billing statements to accounting for payment.
10. Maintain statistical data relative to premiums and cost and assist with the preparation of reports.
11. Maintain all physical and computerized health insurance records and assist with required data entry.
12. Prepare benefits handbook, including word processing, coordinating printing, and distribution.
13. Maintain and distribute insurance forms and supplies to campuses and other district buildings.

Other

14. Maintain confidentiality of information.

Supervisory Responsibilities:

None.

 

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

 

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

 

 

Received by                                                                                         Date